As you work on your business, you might have dependence on getting transcription work done. There is a couple of solutions I take advantage of for taking podcasts and getting them transcribed using transcription tools like castingwords or outscribe. I have found CastingWords fantastic. It uses Amazon Turk since it is tool. It will take a one hour audio, cuts it into little two minute segments then farms out the above minute jobs then stitches rid of it together at the end so that it works out super cheap. You have three levels of packages for quicker results. You can also use Amazon Turk service which is another great tool to check out outsourcing. It is pretty thorough using what it will, but Amazon Turk is something which is worth taking into consideration as well.

However, a word of caution. Just with Amazon Mechanical Turk and results may vary, but a friend of mine hasn’t had the best experience with it. He outsourced some articles and podcast transcription tasks that he was getting written for some trading work that he was doing. Then in the last paragraph that someone had written, we read, and they were writing in his voice, I don’t know what I’m talking about, don’t listen to what I’m saying, don’t purchase any of my products. I think that just comes down to having good quality controls in place and making sure you don’t let that go through. I mean you can have Mechanical Turk where you post the job and then another Mechanical Turk could be quality controlled. You might get one person to write it and one person to read it.

Audio visual material. VideoHive is an amazing tool I’ve come across. What it is, it’s a service where people go on and they create SEO services video intros, very high quality professional video intros, very cheap. For $22, for example, you can buy a template. It’s an Adobe After Effects template.

It will do these video intros, so for $22 you can buy these templates. When you have Adobe After Effects computer software, it lets you download this template and within four minutes, edit it so it’s unique for your content. You render out and it can be a perfect intro, a fantastic intro to your transcription tools videos, your video podcasts and such things as that.

What you might also do, is to send a note towards the developer if you need some help. Behind the video, there is a one who made this template. Tell them, I want you to customize this template for me personally, $10, $15 to customize this. For $US40 you can have a seriously good video intro.

The written text introduction material is the thing that you are able to change in within minute. I’m able to buy that whole template for $22, in a few minutes put Pete Williams presents, Small business Marketing presents this kind of podcast episode using transcription tools, and if you’ve got Results, five seconds, a couple of minutes. The rendering requires a while, but merely make it render overnight. It’s really that incredible to use these as your resources to promote your SEO company today.

When I give a descriptive job spec to someone to work on, I like to use small business marketing tools like the Jing Project. I recently did on in Camtasia. It’s a screen capture so that gives a very visual detailed brief of what I want. I mixed some drawings and some notes with a screen video of some web pages I wanted the site to be modeled off. So there is no confusion there for the developer or the designer what they need to have, it’s very clear.

Audio communication, now this is another way that I communicate with my SEO services team very regularly. To those who email me, I often reply in the audio format. Rather than spending twenty minutes typing out an email, I’ll grab my iPhone out and use the audio recorder, just voice memos which is on the front, I put on the Home page of my iPhone and I’ll just hit record. Hey Sarah, I need you to do a, b. c, d. You’ll find the file in the Dropbox folder, blah, blah this is what I need you to do, audio, audio, talk, talk. Hit stop on the iPhone app and then you can go into it and I can email, hit share on the iPhone app and then email that audio file straight through to a virtual assistant of mine using free business tools.

That made me think about something and email it straight right through to them. It is indeed an instant tool that you can easily acquire some feedback to people on if needed. I use that for giving feedback on a particular email or even a design feature or whatever it may be and choose that functionality from the iPhone to give some quick comment on the tasks that they are working on.

I take advantage of using something called Posterous as well. If you do not have Posterous yet, it is definitely something worth looking at. I use my Posterous account, and I will record little ideas and things inside my car, then I will email it to my Posterous account and this is not a lot with communicating with SEO company assistants using small business marketing tools nevertheless the speed at which you could start to execute a few of your opinions. Then it are certain to get to my Posterous account then I’ve a process where assistants will likely then take that and make a post from the jawhorse and it gets posted elsewhere which kind of thing too. So with all the audio recording, it is a fantastic tool.

When it comes to web development or anything graphical in making use of small business marketing tools, I do believe wireframing is a crucial requirement. There are various methods for you to wireframe. It is sketching in effect when the site should roughly appear to be. It gives some guidance to these guys or girls who are on the market working. You can do it in Word. Just open up Word and grab shape and you can say, here is the browser window, go ahead and take color fill off and grab a text box and you can start drawing up roughly what you need the site to look like using these tools today.

Regular one-on-one sessions with your staff is a sign of an effective team management. When a new assistant joins our SEO company, they will have their own files and documents that they have signed after they first came aboard.

Included on the one-on-one sheet would be the date, people who attended, and the date of the last meeting. Then I begin with, throwing the same question to all my staff to start the session. I prefer it that way so I have a uniform way to begin the discussion. You can do this as well and spin your first line if you want just to have variety on how you will open up the discussion.

When you ask the same questions, then you can easily get an idea if they are still doing well by listening to their answers. For example, if they usually say that they are doing great, then there is something going on when they tell you that they are doing just fine or are doing good. That is a red light in virtual team management. As soon as you discover it, then ask them if you can do anything to help them correct or make the situation better.

For the first ten minutes, encourage them to speak about their concerns and take down notes. Do this to have a reference on the questions that you might want to ask later, and is another way for you to document the conversation as you go. Listen well for cues whether it is related to work or not. Train your ear to listen closely to anything that might be lead as a serious concern so you can take action as soon as you can. That explains the importance of documenting these things during your small meetings.

Then ask them what it’s they’ve been working on over the past couple of weeks. Encourage them to provide nuggets of these things as well as those that come to mind while they are sharing these concerns to you. This might be a good time for you to lead them to know more about their tasks by letting them go through a specific training or read a report to enhance their understanding about the task at hand.

Make use of these information to come up with content for your promotional videos. Have your video assistant cuts these into segments to make these shorter and more interesting. You can also ask your staff if they want to take part in this task, you never know if someone wants to help you with this so open this opportunity to your staff. The key to producing quality work all the time is to enjoy the things that you are doing, including these little tasks that they are accomplishing on a daily basis.

So if they have a repetitive task related to SEO services that they’re not enjoying, then you can implement some changes on that or tweak their tasks from time to time. That’s about using systems in doing effective team management, where I want my guys to help me come up with useful means to get the job done using outsourcing and taking action. Encourage your staff to learn this by themselves, document their findings and pass the information that they have learned to another assistant as part of their expected competency.

Finally, ask them for any project that they would like to work in the next few weeks. That is another purpose of having regular team meetings, for them to speak about tasks they are working on, and listen to updates from their fellow assistants. Always include your own updates as well, so they would know how their daily tasks can help you meet your business goals as soon as possible.

These are the things to consider if you want to develop a system that will help your virtual employees produce more quality work. Regular one on ones can be a very effective way of doing effective team management today, especially if you already have a working system to use during those small meetings.